Sinasean Would Like to Emphasize the Following Protocol Considerations for G2G Meetings:
1. Diplomatic Protocol & Formality
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Use of official titles and ranks (e.g., Minister, Director General)
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Seating arrangements, flag placement, and national symbols must follow formal etiquette
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Opening and closing remarks should reflect mutual respect and diplomacy
🏛️ Respecting hierarchy and ceremony sets the tone for long-term cooperation.
2. Agenda Precision
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Agendas must be clear, pre-approved, and time-bound
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Avoid last-minute changes or off-topic discussions
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Focus on shared interests and policy priorities
📋 Well-structured agendas ensure mutual understanding and meaningful dialogue.
3. Interpretation & Language Accuracy
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Use of professional interpreters (simultaneous or consecutive) is crucial
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All official documents, presentations, and MOUs should be translated in advance
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Avoid complex idioms or cultural references that could be misinterpreted
🗣️ Language clarity is key to avoiding diplomatic missteps.
4. Cultural Sensitivity
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Be mindful of greetings, gestures, dress code, and national customs
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Respect different decision-making styles and negotiation pace
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Demonstrate patience and professionalism at all times
🌏 Cultural fluency is a silent but powerful form of diplomacy.
5. Preparation of Documents & MOUs
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All documents must be reviewed and approved by both parties in advance
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Use bilingual formats for MOUs, briefing materials, and reports
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Include clear terms of reference and intended outcomes
✍️ Preparedness adds credibility and ensures smoother follow-up.
6. Media & Public Communication
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Coordinate on press releases, photo sessions, and joint statements
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Clarify if the meeting is open to media or closed-door
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Media materials should be jointly approved to avoid political sensitivities📸 Public messaging reflects the success and tone of cooperation.
7. Follow-Up Commitment
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Summarize agreed actions in meeting minutes or a joint communiqué
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Assign focal points on both sides for next steps
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Define a timeline for follow-up actions or the next meeting
🔁 Effective follow-up turns good intentions into real collaboration.